Advantages
TOOLS FOR MAINTENANCE TEAMS
Maintenance teams are the technical heart of any company. The professionals in these teams keep machines running and processes running smoothly. At ControlOffice we see it as our mission to support maintenance teams. By offering user-friendly tools to maintain overview, work more efficiently and secure knowledge.
ControlOffice is an online tool that works as naturally as any other tool in a toolbox. With ControlOffice, maintenance teams are given the ability to plan work orders, organize maintenance, {..}. and record results."
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With ControlOffice you always have a grip on work orders, maintenance and parts. Request a demo or view pricing and discover how our tool supports your technical department - as naturally as any other tool in the toolbox
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The 4 promises of ControlOffice
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Work more efficiently
Work more efficiently
Efficient working is important in a technical service. Whether it is planning work orders, handling faults or organizing maintenance, efficiency is crucial.
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Safeguarding knowledge
Safeguarding knowledge
In many technical services, crucial knowledge is held in the minds of a few people. If they leave or are absent, valuable information disappears. ControlOffice helps you capture knowledge and make it accessible to the entire team.
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Save costs
Save costs
Unnecessary costs in the technical service often arise from downtime, emergency repairs and poor insight. With ControlOffice you work smarter: you prevent malfunctions, plan more efficiently and make better choices based on data.
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Less downtime
Less downtime
Downtime costs money. Every minute a machine is down, production is under pressure. ControlOffice helps you prevent malfunctions and resolve them faster. This keeps everything running as it should.
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With ControlOffice you keep track of all the work in the technical service. From notifications and work orders to planned maintenance, planning and time registration. Everything comes together in one central place, including a visual planning board and automatic follow-up.
Object Management
Always understand your installations with Object Management
Object management forms the basis of your maintenance organization. With ControlOffice you record all installations, machines and parts in a structured tree structure. So you always have an overview of what is where, what has been done and what still needs to be done. Thanks to QR codes, information is quickly accessible on location.
The challenge
- No central place where all machines and parts are registered.
- Information scattered across separate documents, systems or people.
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The solution
- Maintenance history, documents and tasks recorded by object.
- Maintenance history, documents and tasks recorded by object.
- QR codes on machines for quick access to appropriate data via app or tablet.
Work Management
Get a grip on every task with Work Management
With ControlOffice you keep an overview of all the work in the technical department. From reports and work orders to planned maintenance, planning and time recording. Everything comes together in one central place, including a visual planning board and automatic follow-up.
The challenge
- No structure in reports and work orders, everything gets mixed up.
- Scheduling is done manually or through Excel, which is error-prone.
- Hours and tasks are recorded retrospectively or not at all.
The solution
- Convert reports directly to work orders with clear task assignment.
- Clear planning board for daily and weekly planning.
- Book hours and record meter readings directly in the work order.
Inventory Management
Maintenance begins with Inventory Management
Having good parts available at the right time is crucial for any TD. With ControlOffice you keep a grip on your warehouses, parts and orders. This way you prevent downtime due to a missing part.
The challenge
- Parts are scattered, with no overview of stock.
- No clear process for ordering or issuing parts.
- Old parts are forgotten and new ones double ordered.
The solution
- Understanding inventory by warehouse, location and part.
- Record issues and receipts, with QR codes for speed.
- Simple ordering from work orders or inventory levels.
Forms
Forms digital and instant
ControlOffice makes it easy to record work permits, inspections and incident reports through smart forms. Everything in one place, digitally fill out on mobile or desktop, fully customizable to your own process.
The challenge
- Paper forms get lost or are illegible.
- Inspections and permits are not centrally stored.
- Incident reports lag or reach the right person too late.
The solution
- Set up your own forms for inspections, permits or notifications.
- Always stored centrally and linked to objects or work orders.
- Instant digital completion, including on-site via mobile or tablet.
Data
Connect Systems with Data Exchange
Through the ControlOffice API you can easily link with other systems such as ERP, procurement or planning software. This way we streamline processes and avoid double input.
The challenge
- Data must be manually transferred between systems.
- Links are missing or difficult to establish.
- Lack of data integration creates error-prone processes.
The solution
- Full API for integration with external systems.
- Automate data exchange and avoid duplication of effort.
- Real-time synchronization possible based on your process.
Notifications
Notifications that really add something
Stay on top of what's going on with smart notifications via email or push notifications. Whether it's a new outage, a task or a work order about to expire - ControlOffice notifies immediately.
The challenge
- Important tasks or notifications are missed.
- No timely follow-up due to lack of signaling.
- Overflowing mailboxes with irrelevant updates.
The solution
- Smart notifications based on task type or urgency.
- Push notifications via the app, or email notifications of your choice.
- Fully configurable by user or team.
Reports
Data that gives direction – Reports & analytics
ControlOffice gives you insight into performance, breakdowns, maintenance frequency and more. Use ready-made reports or compile your own analyses for more focused management.
The challenge
- No insight into performance or trends within the TD.
- Areas for improvement remain invisible due to lack of data.
- Reports are time-consuming and manual work.
The solution
- Instant insight into KPIs such as downtime, breakdowns and workload.
- Reports by period, object or team.
- Use data to manage and improve preventively.
App
Always at hand: the ControlOffice App
With the ControlOffice app, technicians and reporters can easily complete tasks, report faults and look up information - right from the shop floor. Fast, user-friendly and fully connected to the system.
The challenge
- Paperwork and registration only afterwards at an agency.
- No access to on-site information.
- Difficult to capture reports quickly and correctly.
The solution
- Report malfunctions, enter work orders and view object info on site.
- Quick and intuitive to use, even for non-ICT people.
- Always synchronized with the system - real-time insight.
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Production companies
Production companies
In a production environment, every minute counts. Machines, people and processes must be perfectly aligned.
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Agricultural sector
Agricultural sector
In the agricultural sector, timing is everything. Downtime during harvest or failure of climate technology in stables can have direct consequences for yield and animal health.
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Food industry
Food industry
In the food industry, continuity, hygiene and compliance with strict rules are key. If a machine breaks down or a maintenance action is not traceable, the consequences can be serious.
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Distribution centers
Distribution centers
In distribution centers, every disruption is a direct bottleneck. Whether it concerns transport systems, roller doors or sorting installations: if something stops, the entire process stagnates.
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